Process Sea Waybills
If your company administrator has granted you access to process
sea waybill in your user profile, you will be able to perform the following
actions on the sea waybill document:
CargoSmart has a set of predefined rules that governs what
actions are available to the user for sea waybills. For more information,
please refer to Bill of Lading Actions Available.
View/Print
Sea Waybill (Standard Print)
When a sea waybill is received from the
carrier, CargoSmart will send an e-mail to all the users of a company
receiving the bill of lading who have Sea Waybill rights to notify them
that a new sea waybill is ready for further processing.
You must have Adobe Acrobat Reader installed
on your computer in order to view individual documents when using Standard
Print.
From My CargoSmart Center:
Choose
a Carrier
Enter
the Bill of Lading Number, the Booking Number, or Choose the Type 'Sea
Waybill' and the status of the document
Select
Go to begin searching
Choose
a bill of lading with document type 'Ver x.x Sea Waybill'
Select
View in the Actions Available
column to view the document
The
document will change its status to Viewed
Enter
Specify Print to select the number
of documents you would like to print
Select
Print 
in the Actions
Available column to print the document
The
document will change its status to Printed
Select
Refresh to reload the search results
window
Select
the check-box of the selected Bill of Lading Document to add it to the
list of documents to be printed by batch (You can Batch Print a maximum
of 10 documents at a time)
Select
Print to open the Batch Print
Summary window
Select
Remove to remove the selected
Bill of Lading Documents from the list of documents to be printed
Select
Print Now to print the list of
documents
Select
Close to cancel Batch Print and
close the window
Tips:
As a reminder, always view the document before you request changes or
print the document.
You should select the Refresh button
to refresh the Bill of Lading Internet Processing screen after you have
performed an action.
For all selected documents, Batch Printing requires that the B/L paper
size match. For individual and Batch Printing options for Sea Waybill
(Limited Regions), Carrier Stationery is available. For individual and
Batch Printing options for Sea Waybill, you can choose either Plain Paper
or Carrier Stationery
Actions available are dependent on the individual document status. For
example, when all the documents from the uploaded set has been printed,
the Print and Batch Print Actions will no longer appear for the selected
document.
View/Print
Sea Waybill (Secure Print)
When a sea waybill is received from the
carrier, CargoSmart will send an e-mail to all the users of a company
receiving the bill of lading who have Sea Waybill rights to notify them
that a new sea waybill is ready for further processing.
You must have Trustcopy TrustBLPrint installed
on your computer in order to view individual documents when using Secure
Print.
Availability of Actions, including Print,
is determined by document status.
From My CargoSmart Center:
Choose
a Carrier
Enter
the Bill of Lading Number, the Booking Number, or Choose the Type Sea
Waybill and the status of the document
Select
Go to begin searching
Choose
a bill of lading with document type 'Ver x.x Sea Waybill'
Select
View in the Actions Available
column to view the document
The
document will change its status to Viewed
Enter
Specify Print to select the number
of documents you would like to print
Select
Print in the Actions
Available column to view or print the selected Bill of Lading Document
The
document will change its status to Viewed or Printed based on the action
performed
Select
Refresh to reload the search results
window
Select
the check-box of the selected Bill of Lading Document to add it to the
list of documents to be printed by batch (You can Batch Print a maximum
of 10 documents at a time)
Select
Print to open the Batch Print
Summary window
Select
Remove to remove the selected
Bill of Lading Documents from the list of documents to be printed
Select
Print Now to print the list of
documents
Select
Close to cancel Batch Print and
close the window
Tips:
For all selected documents, Batch Printing requires that the B/L Format
printing options and paper size match. For individual and Batch Printing
options, you can choose either Plain Stationery or Carrier Stationery.
Actions available are dependent on individual document status. For example
when all the documents from the uploaded set has been printed, the Print
and Batch Print Actions will no longer appear for the selected document.
Always refresh the screen after printing.
Filter by Party/Vessel
Voyage
If you wish to sort your search results
by Party or Vessel Voyage, you can choose from one of the following filter
options:
From the Search Results:
Tip:
The Filter by option is set to
All Documents by default.
If you select the Party
option:
If you select the Vessel
Voyage option:
Request Change
to Sea Waybill
You can request changes to be made to the
contents of the sea waybill and submit it to the carrier. The carrier
will prepare a new version of the sea waybill and send it to CargoSmart.
From My CargoSmart Center:
Choose
a Carrier
Enter
the Bill of Lading Number, or Choose the Type of document you want to
receive
Select
the status
Select
Go to begin searching
Choose
a bill of lading with document type 'Ver x.x Sea Waybill'
select
Request Change 
in
the Actions Available column
Enter
your own personal contact information
Select
the Reason for submitting this
change
Enter
your the remarks regarding the change
Select
Request Change button
The
document will change its status to Change Requested
Tips:
The carrier contact e-mail address associated with this bill of lading
document is listed above the Contact Information section. This information
will assist you if you need to contact the carrier directly via e-mail.
You may perform multiple change requests on the same version of a sea waybill.
The Print or the
Request Reprint 
and the Request Additional
Prints 
actions will be removed after you have submitted
a change request.
You should select the Refresh button
to refresh the Bill of Lading Internet Processing screen after you have
performed an action.
Request
Reprint of Sea Waybill (Limited Regions)
You can request a reprint of the Sea Waybill
(Limited Regions) from the carrier. The carrier will upload a new version
of the same sea waybill to CargoSmart.
From My CargoSmart Center:
Choose
a Carrier
Enter
the Bill of Lading Number, or Choose the Type of document you want to
receive
Select
the status
Select
Go to begin searching
Choose
a bill of lading with document type 'Ver x.x Sea Waybill'
Select
Request Reprint in the Actions Available column
Enter
your own personal contact information
Select
from the Reason pull down menu the main reason of requesting the reprint
Enter
the reason for reprint in the Remarks
text box
Select
Request Reprint button
The
document will change its status to Reprint Requested
Tips:
The carrier contact e-mail address associated with this bill of lading
document is listed above the Contact Information section. This information
will assist if you need to contact the carrier directly via e-mail.
You can only perform the Request Reprint
action once for the same version of a Sea Waybill (Limited
Regions).
You should select the Refresh button
to refresh the Bill of Lading Internet Processing screen after you have
performed an action.
Request
Additonal Prints of Sea Waybill
You can request additional prints of the
Sea Waybill from the carrier. The carrier will review your request and
upload the same version and type of the Sea Waybill to CargoSmart.
From My CargoSmart Center:
Choose
a Carrier
Enter
the Bill of Lading Number, or Choose the Type of document you want to
receive
Select
the status
Select
Go to begin searching
Choose
a bill of lading with document type 'Ver x.x Sea Waybill'
Select
Request Additional Prints in the Actions Available column
Enter
the number of additional prints
Select
from the Reason pull down menu
the main reason of requesting the reprint
Enter
the reason for reprint in the Remarks
text box
Enter
your own personal contact information
You
can view the History of Additional Prints Requested by users within your
company to avoid a duplicate requests.
Select
Request Additional Prints
The
document status will not change after performing this action
Tips:
The carrier contact e-mail address associated with this bill of lading
document is listed above the Contact Information section. This information
will assist you if you need to contact the carrier directly via e-mail.
You can perform Request Additional Prints
more than once and at any given time after the document
is uploaded.