Process Original Bills of Lading
If your company Administrator has granted you access to process
original bill of lading in your user profile, you will be able to perform
the following actions on the original bill of lading document:
CargoSmart has a set of predefined rules that governs what
actions are available to the user for original bills of lading. For more
information, please refer to Bill of Lading Actions Available.
View/Print
Original Bill of Lading (Standard Print)
When an original bill of lading is received
from the carrier, CargoSmart will send an e-mail to all the users of a
company receiving the bill of lading who have Original Bill of Lading
rights to notify them that a new original bill of lading is ready for
further processing.
You must have Adobe Acrobat Reader installed
on your computer in order to view individual documents when using Standard
Print.
From My CargoSmart Center:
Choose
a Carrier
Enter
the Bill of Lading Number, the Booking Number, or Choose the Type 'Original'
and the status of the document
Select
Go to begin searching
Choose
a bill of lading with document type 'Ver x.x Original'
Select
View 
in the Actions
Available column to view the document
The
document will change its status to Viewed
Enter
Specify Print to select the number
of documents you would like to print
Select
Print 
in the Actions
Available column to print the document
The
document will change its status to Printed
Select
Refresh to reload the search results
window
Select
the check-box of the selected Bill of Lading Document to add it to the
list of documents to be printed by batch (You can Batch Print a maximum
of 10 documents at a time)
Select
Print to open the Batch Print
Summary window
Select
Remove to remove the selected
Bill of Lading Documents from the list of documents to be printed
Select
Print Now to print the list of
documents
Select
Close to cancel Batch Print and
close the window
Tips:
As a reminder, always view the document first before you request changes
or print the document.
You should select the Refresh button
to refresh the Bill of Lading Internet Processing screen after you have
performed an action.
For all selected documents, Batch Printing requires that the B/L Format
printing options and paper size match. For individual and Batch Printing
options, Carrier Stationery is available.
To print the B/L document successfully, the number entered in the specify
prints column should be equal to or less than the number displayed in
the available prints column.
Actions available are dependent on the individual document status. For
example, when all the documents from the uploaded set has been printed,
the Print and Batch Print Actions will no longer appear for the selected
document.
View/Print
Original Bill of Lading (Secure Print)
When an original bill of lading is received
from the carrier, CargoSmart will send an e-mail to all the users of a
company receiving the bill of lading who have Original Bill of Lading
rights to notify them that a new original bill of lading is ready for
further processing.
You must have Trustcopy TrustBLPrint installed
on your computer in order to view individual documents when using Secure
Print.
Availability of Actions, including Print,
is determined by document status.
From My CargoSmart Center:
Choose
a Carrier
Enter
the Bill of Lading Number, the Booking Number, or Choose the Type 'Original'
and the status of the document
Select
Go to begin searching
Choose
a bill of lading with document type 'Ver x.x Original'
Select
View in the Actions Available
column to view the document
The
document will change its status to Viewed
Enter
Specify Print to select the number
of documents you would like to print
Select
Print in the Actions
Available column to view or print the selected Bill of Lading Document
The
document will change its status to Printed
Select
Refresh to reload the search results
window
Select
the Batch Print check box of the selected Bill of Lading Document to add
it to the list of documents to be printed (You may Batch Print a maximum
of 10 documents at a time)
Select
Batch Print... to open the Batch
Print Summary window
Select
Remove to remove the selected
Bill of Lading Document from the list of documents to be printed
Select
Print Now to print the list of
documents
Select
Close to cancel Batch Print and
close the window
Tips:
For all selected documents, Batch Printing requires that the B/L Format
printing options and paper size match. For individual and Batch Printing,
you can use Blank Paper or Carrier Stationery.
To print the B/L document successfully, the number entered in the specify
prints column should be equal to or less than the number displayed in
the available prints column.
Actions available are dependent on individual document status. For example
when all the documents from the uploaded set has been printed, the Print
and Batch Print Actions will no longer appear for the selected document.
Always refresh the screen after printing.
Filter by Party/Vessel
Voyage
If you wish to sort your search results
by Party or Vessel Voyage, you can choose from one of the following filter
options:
From the Search Results:
Tip:
The Filter by option is set to
All Documents by default.
If you select the Party
option:
If you select the Vessel
Voyage option:
Request
Change to Original Bill of Lading
You can request changes to be made to the
contents of the original bill of lading and submit it to the carrier.
The carrier will prepare a new version of the original bill of lading
and send it to CargoSmart.
From My CargoSmart Center:
Choose
a Carrier
Enter
the Bill of Lading Number, or Choose the Type of document you want to
receive
Select
the status
Select
Go to begin searching
Choose
a bill of lading with document type 'Ver x.x Original'
Select
Request Change 
in
the Actions Available column
Enter
your own personal contact information
Select
the Reason for submitting this
change
Enter
your remarks regarding the change
Select
Request Change button
The
document will change its status to Change Requested
Tips:
The carrier contact e-mail address associated with this bill of lading
document is listed above the Contact Information section. This information
will assist you if you need to contact the carrier directly via e-mail.
You may perform multiple change requests on the same version of an original
bill of lading.
The Print or the
Request Reprint 
actions will be removed after you have submitted a change
request.
You should select the Refresh button
to refresh the Bill of Lading Internet Processing screen after you have
performed an action.
Request
Reprint of Original Bill of Lading
After you have verified the contents of
a draft Bill of Lading, you may accept the draft bill of lading and instruct
the carrier to prepare an original bill of lading.
From My CargoSmart Center:
Choose
a Carrier
Enter
the Bill of Lading Number, or Choose the Type of document you want to
receive
Select
the status
Select
Go to begin searching
Choose
a bill of lading with document type 'Ver x.x Original'
Select
Request Reprint in the Actions Available column
Enter
your own personal contact information
Select
from the Reason pull down menu
the main reason of requesting the reprint
Enter
the reason for reprint in the Remark
text box
Select
Request Reprint button
The
document will change its status to Reprint Requested
Tips:
The carrier contact e-mail address associated with this bill of lading
document is listed above the Contact Information section. This information
will assist if you need to contact the carrier directly via e-mail.
You can only perform the Request Reprint
action once for the same version of an original bill
of lading.
You should select the Refresh button
to refresh the Bill of Lading Internet Processing screen after you have
performed an action.