Process Draft Bills of Lading
If your company administrator has granted you access to process
draft bill of lading in your user profile, you will be able to perform
the following actions on the draft bill of lading document:
CargoSmart has a set of predefined rules that governs what
actions are available to the user for draft bills of lading. For more
information, please refer to Bill of
Lading Actions Available.
View/Print
Draft Bill of Lading (Standard Print)
When a draft bill of lading is received
from the carrier, CargoSmart will send an e-mail to all the users of a
company receiving the bill of lading who have Draft Bill of Lading rights
to notify them that a new draft bill of lading is ready for further processing.
You must have Adobe Acrobat Reader installed
on your computer in order to view individual documents when using Standard
Print.
From My CargoSmart Center:
Choose
a Carrier
Enter
the Bill of Lading Number, the Booking Number, or Choose the Type 'Draft'
and the status of the document.
Select
Go to begin searching
Choose
a bill of lading with document type 'Ver x.x Draft'
Select
View 
in the Actions
Available column to view the selected Bill of Lading Document
The
document will change its status to Viewed
Select
the Print button of the Adobe
Acrobat Reader to print the document
Select
Refresh to reload the search results
window
Select
the check-box of the selected Bill of Lading Document to add it to the
list of documents to be printed by batch (You can Batch Print a maximum
of 10 documents at a time)
Select
Print to open the Batch Print
Summary window
Select
Remove to remove the selected
Bill of Lading Documents from the list of documents to be printed
Select
Print Now to print the list of
documents
Select
Close to cancel Batch Print and
close the window
Tips:
As a reminder, always view the document before you request changes or
accept a draft.
You should select the Refresh button
to refresh the Bill of Lading Internet Processing screen after you have
performed an action.
For all selected documents, Batch Printing requires that the B/L paper
size match. For individual and Batch Printing options, Carrier Stationery
is available.
View
Draft Bill of Lading (Secure Print)
When a draft bill of lading is received
from the carrier, CargoSmart will send an e-mail to all the users of a
company receiving the bill of lading who have Draft Bill of Lading rights
to notify them that a new draft bill of lading is ready for further processing.
You must have Trustcopy TrustBLPrint installed
on your computer in order to view individual documents when using Secure
Print.
Availability of Actions, including Print, is determined by document status.
From My CargoSmart Center:
Choose
a Carrier
Enter
the Bill of Lading Number, the Booking Number, or Choose the Type 'Draft'
and the status of the document
Select
Go to begin searching
Choose
a bill of lading with document type 'Ver x.x Draft'
Select
View in the Actions Available
column to view the selected Bill of Lading Document
The
document will change its status to Viewed
Select
Refresh to reload the search result
window
Select
the check box of the selected Bill of Lading Document to add it to the
list of documents to be printed by batch (You may Batch Print a maximum
of 10 documents at a time)
Select
Print to open the Batch Print
Summary window
Select
Remove to remove the selected
Bill of Lading Document from the list of documents to be printed
Select
Print Now to print the list of
documents
Select
Close to cancel Batch Print and
close the window
Tips:
For all selected documents, Batch Printing requires that the B/L Format
printing options and paper size match. For individual and Batch Printing
options, Carrier Stationery is available.
Actions available are dependent on the status of individual documents.
Make sure that you do not print secure documents intended for viewing
only. Always refresh the screen after printing.
Filter by Party/Vessel
Voyage
If you wish to sort your search results
by Party or Vessel Voyage, you can choose from one of the following filter
options:
From the Search Results:
Tip:
The Filter by option is set to
All Documents by default.
If you select the Party
option:
If you select the Vessel
Voyage option:
Request
Change to Draft Bill of Lading
You can request changes to be made to the
contents of the draft Bill of Lading and submit them to the carrier. The
carrier will prepare a new version of the draft Bill of Lading and send
it to CargoSmart.
From My CargoSmart Center:
Choose
a Carrier
Enter
the Bill of Lading Number, or Choose the Type of the draft you want to
receive
Select
the status of draft
Select
Go
Choose
a bill of lading with document type 'Ver x.x Draft'
Select
Request Change 
in
the Actions Available column
Enter
your own personal contact information
Select
the Reason for submitting this
change
Enter
Remarks regarding the change
Select
Request Change to
submit the request
The
document will change its status to Change Requested
Tips:
The carrier contact e-mail address associated with this bill of lading
document is listed above the Contact Information section. This information
will assist you if you need to contact the carrier directly via e-mail.
You may perform multiple change requests on the same version of a draft
Bill of Lading.
The Accept 
action
will be removed after you have submitted a change request.
You should select the Refresh button
to refresh the Bill of Lading Internet Processing screen after you have
performed an action.
Accept Draft Bill
of Lading
After you have verified the contents of
a draft Bill of Lading, you may accept the draft bill of lading and instruct
the carrier to prepare an original bill of lading.
From My CargoSmart Center:
Choose
a Carrier
Enter
the Bill of Lading Number, or Choose the Type of draft you want to receive
Select
the status
Select
Go to begin searching
Choose
a bill of lading with document type 'Ver x.x Draft'
Choose
Accept in the Actions
Available column
The
document will change its status to Accepted
Tips:
You can only perform the Accept
action once for the same version of a draft bill of lading
document.
You should select the Refresh button
to refresh the Bill of Lading Internet Processing screen after you have
performed an action.