Process Sea Waybills
If your company administrator has granted you access to process
copy bill of lading in your user profile, you will be able to perform
the following actions on the copy bill of lading document:
CargoSmart has a set of predefined rules that governs what
actions are available to the user for copy bills of lading. For more information,
please refer to Bill of Lading Actions
Available.
View/Print
Copy Bill of Lading (Standard Print)
When a copy bill of lading is received
from the carrier, CargoSmart will send an e-mail to all the users of a
company receiving the bill of lading who have Copy Bill of Lading rights
to notify them that a new copy bill of lading is ready for further processing.
You must have Adobe Acrobat Reader installed
on your computer in order to view individual documents when using Standard
Print.
From My CargoSmart Center:
Choose
a Carrier
Enter
the Bill of Lading Number, the Booking Number, or Choose the Type 'Copy'
and the status of the document
Select
Go to begin searching
Choose
a bill of lading with document type 'Ver x.x Copy'
Select
View in the Actions Available
column
The
document will change its status to Viewed
Enter
Specify Print to select the number of documents you would like to print
Select
Print in the Actions Available
column to print the document
The
document will change its status to Printed
Select
Refresh to reload the search results
window
Select
the check-box of the selected Bill of Lading Document to add it to the
list of documents to be printed by batch (You can Batch Print a maximum
of 10 documents at a time)
Select
Print to open the Batch Print
Summary window
Select
Remove to remove the selected
Bill of Lading Documents from the list of documents to be printed
Select
Print Now to print the list of
documents
Select
Close to cancel Batch Print and
close the window
Tips:
As a reminder, always view the document first before you print the document.
You should select the Refresh button
to refresh the Bill of Lading Internet Processing screen after you have
performed an action.
For all selected documents, Batch Printing requires that the B/L Format
printing options and paper size match. For individual and Batch Printing
options, Carrier Stationery is available.
To print the B/L document successfully, the number entered in the specify
prints column should be equal to or less than the number displayed in
the available prints column.
Actions available are dependent on the individual document status. For
example, when all the documents from the uploaded set has been printed,
the Print and Batch Print Actions will no longer appear for the selected
document.
View/Print
Copy Bill of Lading (Secure Print)
When a copy bill of lading is received
from the carrier, CargoSmart will send an e-mail to all the users of a
company receiving the bill of lading who have Copy Bill of Lading rights
to notify them that a new copy bill of lading is ready for further processing.
You must have Trustcopy TrustBLPrint installed
on your computer in order to view individual documents when using Secure
Print.
Availability of Actions, including Print,
is determined by document status.
From My CargoSmart Center:
Choose
a Carrier
Enter
the Bill of Lading Number, the Booking Number, or Choose the Type 'Original'
and the status of the document
Select
Go to begin searching
Choose
a bill of lading with document type 'Ver x.x Original'
Select
View in the Actions Available
column
The
document will change its status to Viewed
Enter
Specify Print to select the number
of documents you would like to print
Select
Print in the Actions Available
column to view or print the selected Bill of Lading Document
The
document will change its status to Viewed or Printed based on the action
performed
Select
Refresh to reload the search results
window
Select
the check box of the selected Bill of Lading Document to add it to the
list of documents to be printed by batch (You may Batch Print a maximum
of 10 documents at a time)
Select
Print to open the Batch Print
Summary window
Select
Remove to remove the selected
Bill of Lading Document from the list of documents to be printed
Select
Print Now to print the list of
documents
Select
Close to cancel Batch Print and
close the window
Tips:
For all selected documents, Batch Printing requires that the B/L Format
printing options and paper size match. For individual and Batch Printing
options, you can choose either Plain Paper or Carrier Stationery.
To print the B/L document successfully, the number entered in the specify
prints column should be equal to or less than the number displayed in
the available prints column.
Actions available are dependent on individual document status. For example
when all the documents from the uploaded set has been printed, the Print
and Batch Print Actions will no longer appear for the selected document.
Always refresh the screen after printing.
Filter by Party/Vessel
Voyage
If you wish to sort your search results
by Party or Vessel Voyage, you can choose from one of the following filter
options:
From the Search Results:
Tip:
The Filter by option is set to
All Documents by default.
If you select the Party
option:
If you select the Vessel
Voyage option:
Request
Additional Prints of Copy Bill of Lading
You can request additional prints of the
copy bill of lading from the carrier. The carrier will review your request
and upload the same version and type of the copy bill of lading to CargoSmart.
From My CargoSmart Center:
Choose
a Carrier
Enter
the Bill of Lading Number, or the Type of document you want to receive
Select
the status
Select
Go to begin searching
Choose
a bill of lading with document type 'Ver x.x Copy'
Select
Request Additional Prints 
in the Actions Available column
Enter
the number of additional prints
Select
from the Reason pull down menu
the main reason for requesting the additional prints
Enter
the reason for additional prints in the Remarks
text field
Enter
your own personal contact information
You
can view the History of Additional Prints Requested by users within your
company to avoid duplicate requests
Select
Request Additional Prints
The
document status will not change after performing this action
Tips:
The carrier contact e-mail address associated with this bill of lading
document is listed above the Contact Information section. This information
will assist you if you need to contact the carrier directly via e-mail.
You can perform the Request Additional
Prints action more than once at any given time after
the document is uploaded.
You should select the Refresh button
to refresh the Bill of Lading Internet Processing screen after you have
performed an action.